User guide


This learning management system mylearningspace was developed in 2012 to initially support the development of on line e-learning cancer modules, which have been specifically designed to support the national training programme for Cancer Registration staff. 

The platform has developed over the years to support various areas of National Disease Registration providing portals with restricted access controls in place for specific teams


Open or Restricted Access

National Cancer Registration and Analysis Service (NCRAS)


National Congenital Anomaly and Rare Disease Registration Service (NCARDRS)


Information Governance


NDR Training annual training event resources


Getting to know ourselves better


Engagement and Awareness


Other PHE e-learning



Each area provides resources specific to the individual disciplines

Home Page

front page



From the red banner you can access and update your personal profile, this is set up for you by the administrator when you are registered onto the portal.  You can add a picture and allocate the region where you are based by completing the city/town.

My courses are available when you are given access rights to different forums and on line courses that have been developed within the various portals.  Access to these is restricted.

Understanding Cancer are e-learning courses designed primarily to support the national training programme for cancer registration staff, however are openly available for all. 

Modules include medical terminology, tumour site specific information including anatomy, diagnosis, treatments and much more.  You can dip in and out of the learning and achieve a certificate of completion with a final assessment for each with a pass rate of 80% >

National Disease Registration includes 6 portals


The National Cancer Registration Service Staff Portal

This is the most populated and used portal, supporting the NCRAS staff training and resources.  It is a restricted area for NCRAS staff only, however the below table gives an insight to the resources available within the portal for its staff


Document History

When a document is added, changed or removed the document history is updated this ensures staff are kept up to date especially when they have been absent.

Search the site

Allows you to search for any word within the staff portal and it will find all documents where that word appears.  If it is within a PDF document it will take you to the first page of the document, if you either right click on your mouse or press ctrl find and enter the word it will take you to the exact position the word appears in the document.

Awareness Updates

This area has been primarily set up to hold updates on training developments and resources felt beneficial to staff including Training Awareness updates 

Cancer Registration Assistant (CRA)

This is a fabulous tool which has helpful hints and tips and flow charts to aid you making decisions when you have a difficult case  


Key contacts lists are held here.

Encore User Guide

This guide provides full details of the following 

ICD03 Coding Spreadsheets (inclusive of 2016 updates)

A spreadsheet version of the ICDO3 coding book with the 2016 updates added.  All staff must use on line do not print. This document is updated on a regular basis 

Meetings and Minutes

NCRAS Groups include:- Coding Classification, Data loaders, QA, QC, Staging and Training  


This area provides resources of contacts, training materials and useful links to on line guidance specific to molecular

Registration Case Studies
Case studies developed on line with instant feedback to staff and a reporting tool for training leads to identify any additional training requirements   

Registration Manual Part 1 – Guidelines to Assist Accuracy

This is an online version of the Registration Manual Section 1.

It offers guidelines on registration processes and is an excellent guide to help staff and also new starters 

Registration Manual Part 2 – Tumour Site Specific Guidelines

This holds guidelines for all tumour sites and currently being updated.  All guidelines will have the COSD fields added and new codes, with hints and tips etc   

Registration Rules – Non site Specific Guidelines

There are various rules and guidelines here from COSD one touch to GP letters process, for full list please access the folder

Staging Guidelines
All approved guidelines from the staging group signed off by Dr Brian Rous, internal use only 

The Practise

This document has all the latest policy and procedures for changes to coding practice.  You can use Ctrl and F to search with words or the pr number if you have it 

Training Forum (Training leads only)

This area is restricted to training leads and pathologists Dr Brian Rous and Dr Mike Eden.  It has been designed as a forum to raise and discuss coding queries prior to releasing any updates or changes to rules to staff 

ZZ Postcodes ONS Tables

List of pseudonymised postcodes relating to none UK residence


Information Governance Portal

This is a new portal and currently houses the following documents with open access to all registered to the website:-

·       IG Contacts list for NDR

·       IG Policies and Procedures

·       Safe registry contacts

·       IG supporting documents and forms for NDR


National Disease Registration Service Training Event

Presentations from the NDR annual training event are held here for all to access


National Congenital Anomaly and Rare Disease Registration Service

This is a restricted area with access to NCARDRS staff only

Getting to know ourselves better and Engagement and Awareness

These two portals are open for all to access, they are new portals with content to be provided.  The aim is to provide awareness about cancer registration and a better understanding of what we do and how we do it.  This is being led by the Strategic Engagement team.


Other PHE e-learning

There are two further portals which relate to other PHE e-learning courses

·       Reducing Health Inequalities – the essentials – e-learning

·       Office for Data Release – introduction to the ODR – e-learning courses



The glossary is an A_Z list of terms used throughout NDR complete with definition, there are over 1,000 terms  


How do I use mylearningspace portal?

You can access mylearningspace in one of two ways:

·        From a link on the main mylearningspace website

·        By using the direct web address:

To return to mylearningspace quickly make it a favourite or bookmark in your web browser.

This portal is only accessible to PHE staff who have been registered with an account. If you are a PHE member of staff and require an account please contact or

Below you will find answers to questions you may have when using the portal.


1. I have forgotten my password What do I do?

You can request a new password from the mylearningspace web site. Again, on the login box on the frontpage you will see a link called 'Lost Password'. Simply click on this link and follow the instructions. An email will be sent to you asking you to confirm your request for a new password. You must follow the instructions in the email otherwise the system will not send you a new password. This is simply a security measure to stop hackers from stealing account details.

2. I have forgotten my username What do I do?

You need to email or Please provide your name and surname in the email so we can check your account.

3. Can I change my password?

Password change

Yes. When you login your name and picture will appear in the far top right of the screen see above.  Click on the drop down arrow and select Preferences, the following screen will be displayed

Simply click on "Change Password" under the "User Account" add your current password and add new password twice and save changes


Simply click on "Change Password" under the "User Account" add your current password and add new password twice and save changes

5. Using your User account “Edit profile”

The profile allows you to change your password, your email address, update your city or country, add a photo or picture to your account, add a description of yourself and your interests as well. We recommend that you have a look at your profile and fill out the various sections. Not all are compulsory so you do not have to fill them in if you don't want to. To update your details simply click on the "Edit profile" tab, which you can see in the screenshot above.

6. How do I navigate the site?


6.1 Main Menu -
The Main Menu contains the most important links on the site.


6.2 Navigation

We have tried to keep the design of mylearningspace simple so most resources or external links will open in a separate window, once viewed these can be closed and the home page will still be there.

If you take a link to one of our courses or resources sections then these will open in place of the home page. To navigate your way back it is better not to use the "back" button on your browser, instead use the breadcrumb trail which appears at the top of the item.

An example breadcrumb trail is shown below:

Last modified: Wednesday, 16 October 2019, 3:43 PM