Introduction
This learning management
system mylearningspace was developed in 2012 to initially support the
development of on line e-learning cancer modules, which have been specifically
designed to support the national training programme for Cancer Registration
staff.
The platform has developed
over the years to support various areas of National Disease Registration
providing portals with restricted access controls in place for specific teams
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Team
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Open or Restricted Access
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National Cancer Registration
and Analysis Service (NCRAS)
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Restricted
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National Congenital Anomaly
and Rare Disease Registration Service (NCARDRS)
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Restricted
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Information Governance
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Open
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NDR Training annual training
event resources
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Open
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Getting to know ourselves
better
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Open
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Engagement and Awareness
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Open
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Other PHE e-learning
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Open
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Each area provides resources
specific to the individual disciplines
Home Page
From
the red banner you can access and update your personal profile, this is
set up for you by the administrator when you are registered onto the
portal. You can add a picture and
allocate the region where you are based by completing the city/town.
My courses are
available when you are given access rights to different forums and on line
courses that have been developed within the various portals. Access to these is restricted.
Understanding Cancer are
e-learning courses designed primarily to support the national training
programme for cancer registration staff, however are openly available for all.
Modules
include medical terminology, tumour site specific information including
anatomy, diagnosis, treatments and much more.
You can dip in and out of the learning and achieve a certificate of
completion with a final assessment for each with a pass rate of 80% >
National Disease Registration
includes 6 portals
The National Cancer
Registration Service Staff Portal
This
is the most populated and used portal, supporting the NCRAS staff training and
resources. It is a restricted area for
NCRAS staff only, however the below table gives an insight to the resources available within the
portal for its staff
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Document History
When a document is
added, changed or removed the document history is updated this ensures staff
are kept up to date especially when they have been absent.
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Search the site
Allows you to search for any word
within the staff portal and it will find all documents where that word appears.
If it is within a PDF document it will take you to the first page of the
document, if you either right click on your mouse or press ctrl find and
enter the word it will take you to the exact position the word appears in the
document.
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Awareness Updates
This area has been primarily set up
to hold updates on training developments and resources felt beneficial to
staff including Training Awareness updates
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Cancer Registration Assistant (CRA)
This is a fabulous tool which has
helpful hints and tips and flow charts to aid you making decisions when you
have a difficult case
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Contact’s
Key contacts lists are held here.
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Encore User Guide
This guide provides full details of the following
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ICD03 Coding Spreadsheets
(inclusive of 2016 updates)
A spreadsheet version of the ICDO3
coding book with the 2016 updates added. All staff must use on line do
not print. This document is updated on a regular basis
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Meetings and Minutes
NCRAS Groups include:- Coding
Classification, Data loaders, QA, QC, Staging and Training
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Molecular
This area provides
resources of contacts, training materials and useful links to on line
guidance specific to molecular
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Registration Case Studies
Case studies developed on line with
instant feedback to staff and a reporting tool for training leads to identify
any additional training requirements
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Registration Manual Part 1 –
Guidelines to Assist Accuracy
This is an online version of the Registration
Manual Section 1.
It offers guidelines on
registration processes and is an excellent guide to help staff and also new
starters
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Registration Manual Part 2 – Tumour
Site Specific Guidelines
This holds guidelines for all
tumour sites and currently being updated. All guidelines will have the
COSD fields added and new codes, with hints and tips etc
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Registration Rules – Non site
Specific Guidelines
There are various rules
and guidelines here from COSD one touch to GP letters process, for full list
please access the folder
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Staging Guidelines
All approved guidelines from the
staging group signed off by Dr Brian Rous, internal use only
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The Practise
This document has all the latest policy and
procedures for changes to coding practice. You can use Ctrl and F
to search with words or the pr number if you have it
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Training Forum (Training leads
only)
This area is restricted to training
leads and pathologists Dr Brian Rous and Dr Mike Eden. It has been
designed as a forum to raise and discuss coding queries prior to releasing
any updates or changes to rules to staff
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ZZ Postcodes ONS Tables
List of pseudonymised postcodes relating to none
UK residence
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Information Governance Portal
This
is a new portal and currently houses the following documents with open access
to all registered to the website:-
·
IG Contacts list for NDR
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IG Policies and Procedures
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Safe registry contacts
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IG supporting documents and forms for NDR
National Disease Registration
Service Training Event
Presentations
from the NDR annual training event are held here for all to access
National Congenital Anomaly
and Rare Disease Registration Service
This
is a restricted area with access to NCARDRS staff only
Getting to know ourselves
better and Engagement and Awareness
These
two portals are open for all to access, they are new portals with content to be
provided. The aim is to provide
awareness about cancer registration and a better understanding of what we do
and how we do it. This is being led by
the Strategic Engagement team.
Other
PHE e-learning
There are two further
portals which relate to other PHE e-learning courses
· Reducing Health
Inequalities – the essentials – e-learning
· Office for Data Release
– introduction to the ODR – e-learning courses
Glossary
The glossary is an A_Z
list of terms used throughout NDR complete with definition, there are over
1,000 terms
How do I use mylearningspace
portal?
You
can access mylearningspace in one of two ways:
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From a link on
the main mylearningspace website www.mylearningspace.me.uk
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By using the
direct web address: https://www.mylearningspace.me.uk/moodle
To
return to mylearningspace quickly make it a favourite or bookmark in your web
browser.
This
portal is only accessible to PHE staff who have been registered with an account.
If you are a PHE member of staff and require an account please contact steve.bunting@phe.gov.uk
or janine.peck@phe.gov.uk
Below
you will find answers to questions you may have when using the portal.
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1. I have
forgotten my password What do I do?
You can request a
new password from the mylearningspace web site. Again, on the login box on
the frontpage you will see a link called 'Lost Password'. Simply click on
this link and follow the instructions. An email will be sent to you asking
you to confirm your request for a new password. You must follow the
instructions in the email otherwise the system will not send you a new
password. This is simply a security measure to stop hackers from stealing
account details.
2. I have
forgotten my username What do I do?
You need to
email steve.bunting@phe.gov.uk or
janine.peck@phe.gov.uk Please provide your name and surname in the email so
we can check your account.
3. Can I
change my password?
Yes. When you
login your name and picture will appear in the far top right of the screen
see above. Click on the drop down
arrow and select Preferences, the following screen will be displayed
Simply click on
"Change Password" under the "User Account" add your
current password and add new password twice and save changes
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Simply click on
"Change Password" under the "User Account" add your
current password and add new password twice and save changes
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5. Using your
User account “Edit profile”
The profile
allows you to change your password, your email address, update your city or
country, add a photo or picture to your account, add a description of
yourself and your interests as well. We recommend that you have a look at
your profile and fill out the various sections. Not all are compulsory so you
do not have to fill them in if you don't want to. To update your details
simply click on the "Edit profile" tab, which you can see in the
screenshot above.
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6. How do I navigate the site?
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6.1 Main Menu -
The Main Menu contains the most important links on the site.
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6.2 Navigation
We have tried to keep the design of mylearningspace simple so most
resources or external links will open in a separate window, once viewed these
can be closed and the home page will still be there.
If you take a link to one of our courses or resources sections then
these will open in place of the home page. To navigate your way back it is
better not to use the "back" button on your browser, instead use
the breadcrumb trail which appears at the top of the item.
An example breadcrumb trail is shown below:
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